Privacy Policy
Updated Date: Oct 28, 2024, 12:00 AM
Your Privacy Matters to Us
Transparent Data Protection with German Standards
How we collect, use, and protect your personal information in compliance with international privacy regulations.
1. Who We Are
The Brand Managers is a premier event management and marketing agency with offices in Berlin, Germany and Dubai, UAE. We are committed to protecting your privacy and handling your personal data in accordance with applicable data protection laws, including the EU General Data Protection Regulation (GDPR) and UAE data protection regulations.
Contact Information:
Company: The Brand Managers FZCO
Berlin Office: Mehringdamm 33, Berlin, Germany
Dubai Office: City Walk, Dubai, UAE
Email: hello@the-brand-managers.com
Phone: +971 55 331 6079
2. Information We Collect
Personal Information
We may collect the following types of personal information:
Contact Details:
Name and job title
Company name and position
Email address and phone number
Business address
LinkedIn or other professional profiles
Event and Service Information:
Event requirements and preferences
Marketing objectives and goals
Budget information
Guest lists and attendee information
Dietary restrictions and accessibility needs
Website Usage Data:
IP address and browser information
Pages visited and time spent on site
Referring websites and search terms
Device and operating system information
Cookies and similar tracking technologies
Communication Records:
Email correspondence
Meeting notes and consultation records
Feedback and survey responses
Support ticket information
3. How We Use Your Information
We use your personal information for the following purposes:
Service Delivery:
Planning and executing events and marketing campaigns
Coordinating with vendors, venues, and service providers
Managing guest lists and event logistics
Providing customer support and consultation
Business Operations:
Processing inquiries and proposals
Contract management and billing
Quality assurance and service improvement
Legal compliance and record-keeping
Marketing and Communications:
Sending newsletters and industry insights
Sharing relevant case studies and success stories
Inviting you to events and webinars
Conducting market research and surveys
Legal Basis for Processing:
Contractual necessity for service delivery
Legitimate business interests
Consent for marketing communications
Legal obligation compliance
4. Information Sharing and Disclosure
We may share your information in the following circumstances:
Service Providers:
Venues, caterers, and event suppliers
Marketing platforms and analytics tools
Payment processors and financial institutions
IT support and cloud hosting providers
Business Partners:
Joint venture partners for specific projects
Referral partners and industry collaborators
Professional advisors (legal, accounting, consulting)
Legal Requirements:
Government authorities when required by law
Law enforcement agencies for legitimate investigations
Court orders and legal proceedings
Protection of our rights and safety
Business Transfers:
Mergers, acquisitions, or asset sales
Due diligence processes
Corporate restructuring
We ensure all third parties maintain appropriate data protection standards and use your information only for specified purposes.
5. Data Security and Protection
We implement comprehensive security measures to protect your personal information:
Technical Safeguards:
Encryption of data in transit and at rest
Secure hosting with regular security updates
Multi-factor authentication for access
Regular security audits and assessments
Administrative Controls:
Staff training on data protection
Access controls and permission management
Incident response procedures
Regular policy reviews and updates
Physical Security:
Secure office premises with controlled access
Locked filing cabinets for physical documents
Clean desk policies
Secure disposal of sensitive materials
6. International Data Transfers
As we operate in both Germany and the UAE, your personal information may be transferred between our offices and to service providers in different countries. We ensure all international transfers comply with applicable data protection laws through:
Adequacy decisions by relevant authorities
Standard contractual clauses
Binding corporate rules
Certification schemes and codes of conduct
7. Data Retention
We retain your personal information only as long as necessary for the purposes outlined in this policy:
Active Clients: During the entire business relationship plus 7 years for legal and tax purposes Prospective Clients: Up to 3 years from last contact Event Attendees: 2 years after event completion Marketing Contacts: Until you unsubscribe or request deletion Website Visitors: Analytics data retained for 2 years
8. Your Rights and Choices
Under applicable data protection laws, you have the following rights:
Access and Portability:
Request copies of your personal information
Receive data in a structured, machine-readable format
Correction and Completion:
Update incorrect or incomplete information
Request corrections to inaccurate data
Deletion and Restriction:
Request deletion of your personal information
Restrict processing under certain circumstances
Objection and Withdrawal:
Object to processing based on legitimate interests
Withdraw consent for marketing communications
Opt-out of automated decision-making
Complaint Rights:
File complaints with relevant supervisory authorities
Seek judicial remedies for data protection violations
To exercise these rights, contact us at [legal@the-brand-managers.com].
9. Cookies and Tracking Technologies
Our website uses cookies and similar technologies to:
Essential Cookies:
Enable basic website functionality
Remember your preferences and settings
Maintain security and prevent fraud
Analytics Cookies:
Understand website usage patterns
Improve user experience and content
Measure marketing campaign effectiveness
Marketing Cookies:
Deliver relevant advertisements
Track conversion and attribution
Personalize content and offers
You can manage cookie preferences through your browser settings or our cookie consent tool.
10. Children's Privacy
Our services are designed for business professionals and we do not knowingly collect personal information from individuals under 18 years of age. If we become aware that we have collected such information, we will take steps to delete it promptly.
11. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our practices or applicable laws. We will:
Post updated versions on our website
Notify you of material changes via email
Indicate the effective date of changes
Provide additional notice as required by law
Continued use of our services after changes indicates acceptance of the updated policy.
12. Contact Information
For questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact:
Privacy Officer The Brand Managers FZCO Email: hello@the-brand-managers.com
Berlin Office: Mehringdamm 33, Berlin, Germany
Dubai Office: City Walk, Dubai, UAE
Data Protection Authorities:
Germany: Federal Commissioner for Data Protection and Freedom of Information
UAE: UAE Data Office
This Privacy Policy demonstrates our commitment to protecting your personal information with the same German precision we bring to all our services. We value your trust and are dedicated to maintaining the highest standards of data protection.