READ

Latest Policy

READ

Latest Policy

READ

Latest Policy

Privacy Policy

Updated Date: Oct 28, 2024, 12:00 AM

Your Privacy Matters to Us

Transparent Data Protection with German Standards

How we collect, use, and protect your personal information in compliance with international privacy regulations.


1. Who We Are

The Brand Managers is a premier event management and marketing agency with offices in Berlin, Germany and Dubai, UAE. We are committed to protecting your privacy and handling your personal data in accordance with applicable data protection laws, including the EU General Data Protection Regulation (GDPR) and UAE data protection regulations.

Contact Information:

  • Company: The Brand Managers FZCO

  • Berlin Office: Mehringdamm 33, Berlin, Germany

  • Dubai Office: City Walk, Dubai, UAE

  • Email: hello@the-brand-managers.com

  • Phone: +971 55 331 6079


2. Information We Collect

Personal Information

We may collect the following types of personal information:

Contact Details:

  • Name and job title

  • Company name and position

  • Email address and phone number

  • Business address

  • LinkedIn or other professional profiles

Event and Service Information:

  • Event requirements and preferences

  • Marketing objectives and goals

  • Budget information

  • Guest lists and attendee information

  • Dietary restrictions and accessibility needs

Website Usage Data:

  • IP address and browser information

  • Pages visited and time spent on site

  • Referring websites and search terms

  • Device and operating system information

  • Cookies and similar tracking technologies

Communication Records:

  • Email correspondence

  • Meeting notes and consultation records

  • Feedback and survey responses

  • Support ticket information


3. How We Use Your Information

We use your personal information for the following purposes:

Service Delivery:

  • Planning and executing events and marketing campaigns

  • Coordinating with vendors, venues, and service providers

  • Managing guest lists and event logistics

  • Providing customer support and consultation

Business Operations:

  • Processing inquiries and proposals

  • Contract management and billing

  • Quality assurance and service improvement

  • Legal compliance and record-keeping

Marketing and Communications:

  • Sending newsletters and industry insights

  • Sharing relevant case studies and success stories

  • Inviting you to events and webinars

  • Conducting market research and surveys

Legal Basis for Processing:

  • Contractual necessity for service delivery

  • Legitimate business interests

  • Consent for marketing communications

  • Legal obligation compliance


4. Information Sharing and Disclosure

We may share your information in the following circumstances:

Service Providers:

  • Venues, caterers, and event suppliers

  • Marketing platforms and analytics tools

  • Payment processors and financial institutions

  • IT support and cloud hosting providers

Business Partners:

  • Joint venture partners for specific projects

  • Referral partners and industry collaborators

  • Professional advisors (legal, accounting, consulting)

Legal Requirements:

  • Government authorities when required by law

  • Law enforcement agencies for legitimate investigations

  • Court orders and legal proceedings

  • Protection of our rights and safety

Business Transfers:

  • Mergers, acquisitions, or asset sales

  • Due diligence processes

  • Corporate restructuring

We ensure all third parties maintain appropriate data protection standards and use your information only for specified purposes.


5. Data Security and Protection

We implement comprehensive security measures to protect your personal information:

Technical Safeguards:

  • Encryption of data in transit and at rest

  • Secure hosting with regular security updates

  • Multi-factor authentication for access

  • Regular security audits and assessments

Administrative Controls:

  • Staff training on data protection

  • Access controls and permission management

  • Incident response procedures

  • Regular policy reviews and updates

Physical Security:

  • Secure office premises with controlled access

  • Locked filing cabinets for physical documents

  • Clean desk policies

  • Secure disposal of sensitive materials


6. International Data Transfers

As we operate in both Germany and the UAE, your personal information may be transferred between our offices and to service providers in different countries. We ensure all international transfers comply with applicable data protection laws through:

  • Adequacy decisions by relevant authorities

  • Standard contractual clauses

  • Binding corporate rules

  • Certification schemes and codes of conduct


7. Data Retention

We retain your personal information only as long as necessary for the purposes outlined in this policy:

Active Clients: During the entire business relationship plus 7 years for legal and tax purposes Prospective Clients: Up to 3 years from last contact Event Attendees: 2 years after event completion Marketing Contacts: Until you unsubscribe or request deletion Website Visitors: Analytics data retained for 2 years


8. Your Rights and Choices

Under applicable data protection laws, you have the following rights:

Access and Portability:

  • Request copies of your personal information

  • Receive data in a structured, machine-readable format

Correction and Completion:

  • Update incorrect or incomplete information

  • Request corrections to inaccurate data

Deletion and Restriction:

  • Request deletion of your personal information

  • Restrict processing under certain circumstances

Objection and Withdrawal:

  • Object to processing based on legitimate interests

  • Withdraw consent for marketing communications

  • Opt-out of automated decision-making

Complaint Rights:

  • File complaints with relevant supervisory authorities

  • Seek judicial remedies for data protection violations

To exercise these rights, contact us at [legal@the-brand-managers.com].


9. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to:

Essential Cookies:

  • Enable basic website functionality

  • Remember your preferences and settings

  • Maintain security and prevent fraud

Analytics Cookies:

  • Understand website usage patterns

  • Improve user experience and content

  • Measure marketing campaign effectiveness

Marketing Cookies:

  • Deliver relevant advertisements

  • Track conversion and attribution

  • Personalize content and offers

You can manage cookie preferences through your browser settings or our cookie consent tool.


10. Children's Privacy

Our services are designed for business professionals and we do not knowingly collect personal information from individuals under 18 years of age. If we become aware that we have collected such information, we will take steps to delete it promptly.


11. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or applicable laws. We will:

  • Post updated versions on our website

  • Notify you of material changes via email

  • Indicate the effective date of changes

  • Provide additional notice as required by law

Continued use of our services after changes indicates acceptance of the updated policy.


12. Contact Information

For questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact:

Privacy Officer The Brand Managers FZCO Email: hello@the-brand-managers.com

Berlin Office: Mehringdamm 33, Berlin, Germany

Dubai Office: City Walk, Dubai, UAE

Data Protection Authorities:

  • Germany: Federal Commissioner for Data Protection and Freedom of Information

  • UAE: UAE Data Office


This Privacy Policy demonstrates our commitment to protecting your personal information with the same German precision we bring to all our services. We value your trust and are dedicated to maintaining the highest standards of data protection.